Job Details

University of Colorado Anschutz Medical Campus

Assistant Office Administrator
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Position Number: 5861797
Location: Aurora, CO
Position Type: Business and Financial Management

Assistant Office Administrator

Assistant Office Administrator - 35684 University Staff Description

University of Colorado Anschutz Medical Campus

Department: CU Innovations

Job Title: Administrative Assistant

Position #: 00802064, Requisition #: 35684

This is a Temporary position limited to no more than 9-months.

Job Summary:

Are you an organized, proactive, and detail-oriented professional who thrives in a dynamic and collaborative environment? CU Innovations is seeking a talented Administrative Assistant to play a pivotal role in supporting the Senior Director of Business Development and the Patent Manager in advancing our mission of innovation and excellence.

In this dynamic position, you'll be at the heart of CU Innovations' operations, working closely with leaders and colleagues across the CU system. You'll take charge of essential administrative responsibilities, including managing calendars, planning impactful meetings, coordinating email communications, and overseeing critical document preparation and management for both business development initiatives and patent processes.

This role is perfect for someone who enjoys variety and values independence, teamwork, and the chance to solve meaningful challenges. Your adaptability and sound judgment will shine as you navigate diverse tasks, optimize workflows, and contribute to CU Innovations' success.

Key Responsibilities:

Manage the Senior Director of Business Development's complex and often-changing calendar, remaining aware of their current priorities and long-term goals so as to schedule meetings in the most effective and productive manner

Conserve Senior Director of Business Development's time by reading, researching, routing, and drafting correspondence.

Increase bandwidth of Senior Director of Business Development by anticipating needs and taking ownership of planning, executing, and delegating activities, creating an extra layer of accountability.

Assist Senior Director of Business Development in maintaining organizational system for all important legal, business related documents and presentations.

Meet weekly with Senior Director of Business Development to discuss outstanding items, help prepare for upcoming meetings & events, review email correspondence that needs follow-up and take action items.

Book travel for Senior Director of Business Development in Concur and handle all expense reimbursements.

With supervision from CU Innovations Patent Manager, manage end-to-end process for all assignments.

With guidance from the Patent Manager, manage the patent inbox, including sorting all incoming emails, following-up on matters & email categories as assigned by the Patent Manager, and sorting and uploading documents to Sophia database.

This is a part-time position at 15-20 hours per week.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

At CU Innovations, we're on a mission to revolutionize healthcare and improve lives. Our team works hand-in-hand with world-class researchers, visionary clinicians, and forward-thinking external partners to bring groundbreaking treatment options, medical devices, and cutting-edge technologies to life.

Located at the heart of innovation within the University of Colorado and partnering closely with UCHealth and Children's Hospital of Colorado, we're passionate about transforming ideas into tangible solutions that make a difference. From discovery to commercialization, our goal is clear: to ensure every innovation reaches its fullest potential, empowering patients and transforming healthcare outcomes.

By joining CU Innovations, you'll be part of a dynamic and collaborative team that's changing the future of medicine-one breakthrough at a time. Let's turn potential into progress and innovation into impact!

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Applicants must meet minimum qualifications at the time of hire.

Bachelor's degree from an accredited institution of higher education (professional experience may be substituted on a year for year basis for the educational requirement).
Experience as an administrative assistant, office manager or similar

Preferred Qualifications:

Demonstrated proficiency in Microsoft Office programs.

Experience working as an administrative assistant or office manager at CU

Experience with Intellectual Property docketing

Knowledge, Skills and Abilities:

Demonstrated ability to work independently, under pressure and with a sense of urgency, to manage multiple concurrent tasks and responsibilities, and to deal with changing priorities, while maintaining personal effectiveness.

Demonstrated high level of commitment to customer service.

Demonstrated ability to establish and maintain good working relationships with co-workers, supervisors, other University personnel, and the public.

Exceptional written and oral communication skills.

Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.

Commitment to excellence - perform duties at the highest level possible on a consistent basis.

Excellent communicator - able to interact with people of all levels in a confident, professional manner.

Demonstrate ability and temperament to work with sensitive information.

Team player - have team-oriented experience and approach.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Five professional references including name, address, phone number (mobile number if appropriate), and email address

Applications are accepted electronically ONLY at www.cu.edu/cu-careers.

Questions should be directed to: Lindley Pagels, lindley.pagels@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by 1/5/2025. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The hiring rate for this position has been established at $25 / hour. The above salary rate represents the University's good faith and reasonable estimate of the rate at the time of posting.

Your total compensation goes beyond the number on your paycheck. Temporary employees are only eligible for sick leave benefits. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Qualifications

Application Materials Required: Cover Letter, Resume/CV, List of References Job Category
: Professional Support Services Primary Location
: Aurora Department: U0001 -- Anschutz Med Campus or Denver - 21705 - ADM-CHAN Anschutz Tech Transfe Schedule
: Part-time Posting Date
: Dec 10, 2024 Unposting Date
: Ongoing Position Number: 00802064

To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=35684&lang=en