Job Details

Financial Aid Technician
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Position Number: 5760373
Location: Ukiah, CA
Position Type: Financial Aid

Financial Aid Technician

Salary: $4,717.00 - $4,953.00 Monthly
Job Type: Full-time, Permanent
Job Number: FY20-2100045
Closing: 12/4/2024 11:59 PM Pacific
Location: Ukiah, CA
Department: Financial Aid

DESCRIPTION

Mendocino-Lake Community College District is currently accepting applications for an Financial Aid Technician to work in our Financial Aid department.

This is a full-time, Classified position, 40 hours per week, 12 months a year.

We are seeking an equity-minded person who is committed to supporting our diverse student population and the District Mission. Please review our District Mission, Goals, and Values at the following website: MLCCD - Mission, Goals and Values.
Under direction of the department manager, serves as a lead worker for the financial aid and student loan process, monitoring program compliance; assists students with the application process; determines eligibility and awards; reviews and analyzes information; prepares related reports; performs other duties as assigned.

RECUIRTMENT DATES:

Position closes 12/4/24
First level interviews for selected candidates are being held on January 13, 2025 and January 14, 2025
Second level interviews for selected candidates will be held on January 21, 2025
Selected candidates name presented at February MLCCD Board Meeting
The anticipated start date for this position is 2/1/25

We recommend downloading this job announcement as you prepare your application materials for submission. Incomplete applications will not be forwarded to the screening committee.

APPLICATION PROCEDURE Through this online portal submit the following documents:

Completed online application
Resume
A cover letter that succinctly addresses how your experience and professional qualifications prepare you for this position
Copy of applicable transcripts (optional)
Contact information for 3 professional references (no letters please; letters submitted will not be reviewed by the screening committee)
Be prepared to answer the following supplemental question during the supplemental questions of the application: If you are selected for this position, how will you demonstrate commitment to student & institutional success?

Mendocino College welcomes applications from all qualified candidates who demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of our community college students.

SALARY AND BENEFITS

Salary Range (27): The starting monthly salary range is $4,717 - $4,953. There are six annual step movements; initial placement will be at step 1, unless approved by the Superintendent/President.

Please see the current salary schedule here: MLCCD - Salary Schedule

Benefits: With no monthly premium contribution from the employee, we offer a comprehensive benefits package that includes family medical, dental, vision, EAP benefits and employee life insurance. Additional voluntary life insurance is available for employee purchase. Benefits are effective the first of the month following hire date.

Holidays and Paid Time Off: The successful candidate will earn twelve (12) days of vacation and twelve (12) days of sick leave per year. Vacation leave increases with the length of service. There are twenty (20) paid holidays annually.

Retirement: This position is eligible for CalPERS Retirement.
Upon successfully completing a bilingual test, you can receive a monthly stipend ranging from $60 to $100.

REPRESENTATIVE DUTIES

The successful candidate will support student and institutional success by executing the following duties:

Serves as a lead worker for the financial aid and/or student loan process; coordinates activities; assists with program planning, operations, and reporting by providing information, suggestions and statistics;
Interprets and implements rules, regulations, policies, and procedures for assigned program; reviews a variety of records and files for compliance; resolves questions and issues, including unique financial assistance situations;
Ensures effectiveness of the financial aid delivery system by integrating statutory and other changes into the system as needed and provides related training for staff;
Communicates with faculty, staff, students, and other individuals and organizations to provide program information and assistance; may refer students to other related programs;
Plans and conducts financial aid and student loan workshops for students and parents and orientation sessions for students;
Assists students in completing the financial aid and/or student loan application process; processes incoming documentation to determine if it is complete and acceptable, completes needs analysis calculations; determines eligibility and awards; assists in resolving eligibility issues; authorizes fee waivers for students.
Notifies students of eligibility; interviews and advises students regarding their rights, responsibilities, awards, academic progress, policies, and procedures under the assigned program;
Assists in the financial aid check distribution process; by verifying eligibility prior to releasing monies;
Revises, and maintains computer databases to track students; inputs and analyzes data; provides statistical information; analyzes data; prepares and maintains a variety of correspondence, reports, documents, and forms; maintains and organizes records and files; may submit electronic reports to governmental agencies;
Certifies students for California Promise Grant;
Prepares for audits and program review as needed; assists in resolving related issues;
Answers telephones and assists at the counter in answering questions, scheduling appointments, completing forms and processing students' files;
Operates a variety of office equipment including a personal computer and related software, calculator, copier, and others as applicable;
Supervises student employees; trains and provides work direction to others as assigned;
Attends meetings and conferences;
Participates in special Student Services student outreach activities as assigned;
Performs other duties as a assigned.

WORKING CONDITIONS:
Office environment; subject to interruptions and distractions; drives to College Centers. Physical demands include sitting, standing, reaching, bending, walking, and occasional light lifting (up to 15 lbs).

QUALIFICATIONS

Must meet Human Resources guidelines for qualified hiring; including but not limited to a Live Scan background check and completion of TB Test.

Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, geographic and ethnic backgrounds of students, staff, and faculty.
PREFERRED QUALIFCATIONS:
Bilingual in Spanish

KNOWLEDGE OF:

Federal and state student financial assistance programs
Outreach techniques and methods
Public speaking techniques
Verbal and written communication skills
Interpersonal skills using tact, patience, and courtesy
Interviewing and advising techniques
Computerized financial recordkeeping techniques

ABILITY TO:

Learn, interpret, apply and explain rules, regulations, policies, and procedures of federal
and state student financial assistance programs and the department
Interview and advise students from diverse ethnic and socio-economic backgrounds
Understand and follow verbal and written directions
Analyze situations accurately and adopt an effective course of action
Review information for compliance purposes
Read financial and income tax statements
Communicate effectively both verbally and in writing
Plan and organize work
Establish and maintain cooperative and effective working relationships with others
Meet schedules and timelines
Work independently with little direction
Complete work with many interruptions
Train and provide work direction to others
Maintain records and prepare reports
Operate a variety of office equipment including a personal computer and related
software, calculator, copier, and others as applicable
Provide own transportation

ADDITIONAL INFORMATION

IMPORTANT NOTES REGARDING APPLICATION PROCEDURE

All application materials must be received by 11:59 pm on the closing date indicated above

Only completed applications with the above required documents will be reviewed by the committee

Application materials not required (including reference letters) for this position will not be reviewed

Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials.

Expenses related to the recruitment process are the responsibility of the applicant

Incomplete application packets will not be accepted

Interviews are by invitation only

The college does not reimburse applicants for related travel expenses

SELECTION PROCEDURE

A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and by accessing your application profile.

CONDITIONS OF EMPLOYMENT(Prior to beginning employment)

In accordance with Federal Law all employees must provide proof of eligibility to work in the United States;
Must be fingerprinted through DOJ and FBI and have background clearance; and Must take a TB test (once hired and every four years thereafter).
Within 6 months of employment, must complete required District trainings such as Sexual Harassment Prevention.
Mendocino-Lake Community College District is not authorized to sponsor employment visas and be the employer of record for F-1 Visa - OPT extension

COMMITMENT TO DIVERSITY

The Mendocino-Lake Community College District is committed to employing qualified administrators, faculty, and staff members who are dedicated to student success and to recruiting and hiring persons from diverse backgrounds. Diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students including first generation students, underrepresented students, and students of color. The District strives to employ and retain faculty, staff and administrative personnel who promote a positive learning environment and are well prepared to serve our increasingly diverse student population.

Mendocino College takes active steps to ensure equal employment opportunity and to create a diverse work and academic environment that is welcoming and inclusive for all.

Mendocino-Lake Community College District is an Equal Opportunity Employer.

EEO STATEMENT

Mendocino College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. Mendocino College does not discriminate on the basis of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, genetic conditions, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), military or veteran status. Mendocino College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

ACCOMMODATIONS

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources no later than 72 hours prior to the closing date. Human Resources can be contacted at (707) 468-3065 or via email at HRRecruiting@mendocino.edu.

ABOUT OUR COLLEGE

Established in 1973, Mendocino College, a Hispanic Serving Institution, is a vibrant and inclusive academic community, rich in culture, creativity, diversity, and technology. A fully accredited two- year community college, the District serves more than 6,500 students across four locations in the greater parts of Lake and Mendocino Counties. Complete with a friendly small-campus academic setting and a respectfully collaborative work environment, Mendocino College prepares students for a future of innovation and success.

The beautifully landscaped main campus is located in Ukiah, California. With views of oak- covered hills, sprawling vineyards, and distant mountains, the 127-acre campus is equipped with a state-of-the-art Library/Learning Center, high-tech Nursing Facility, and Student Center. The college operates three fully equipped centers in Fort Bragg, Lakeport, and Willits, conveniently providing our valued students with quality instruction, academic support and administrative services in neighboring communities.

With a comprehensive curriculum and engaging instruction, Mendocino College provides a wide variety of degree, certificate, transfer, occupational, and basic skills programs. Mendocino College students learn in a nurturing and supportive environment enhanced by small-sized classes, personalized academic advising, and several hundred dedicated faculty and staff.

ABOUT OUR COMMUNITIES

Mendocino and Lake Counties include some of California's most picturesque landscape. Because of the geographic location, climate, and natural beauty, Mendocino and Lake Counties attract many visitors. Agriculture, timber, and tourism industries form the economic base of the area with some light manufacturing. Mendocino and Lake Counties have a long and colorful history as a premium grape-growing region within the state's famous North Coast wine country. A relaxed and friendly lifestyle is characteristic of our communities. Recreational opportunities abound for water skiing, swimming, fishing, boating, sailing, camping, hiking, tennis, and golf.

Check out the local visitor guides to find out more: https://apptrkr.com/get_redirect.php?id=5760373&targetURL=.

ABOUT OUR COLLEGE

Established in 1973, Mendocino College, a Hispanic Serving Institution, is a vibrant and inclusive academic community, rich in culture, creativity, diversity, and technology. A fully accredited two- year community college, the District serves more than 6,500 students across four locations in the greater parts of Lake and Mendocino Counties. Complete with a friendly small-campus academic setting and a respectfully collaborative work environment, Mendocino College prepares students for a future of innovation and success.

The beautifully landscaped main campus is located in Ukiah, California. With views of oak- covered hills, sprawling vineyards, and distant mountains, the 127-acre campus is equipped with a state-of-the-art Library/Learning Center, high-tech Nursing Facility, and Student Center. The college operates three fully equipped centers in Fort Bragg, Lakeport, and Willits, conveniently providing our valued students with quality instruction, academic support and administrative services in neighboring communities.

With a comprehensive curriculum and engaging instruction, Mendocino College provides a wide variety of degree, certificate, transfer, occupational, and basic skills programs. Mendocino College students learn in a nurturing and supportive environment enhanced by small-sized classes, personalized academic advising, and several hundred dedicated faculty and staff.

ABOUT OUR COMMUNITIES

Mendocino and Lake Counties include some of California's most picturesque landscape. Because of the geographic location, climate, and natural beauty, Mendocino and Lake Counties attract many visitors. Agriculture, timber, and tourism industries form the economic base of the area with some light manufacturing. Mendocino and Lake Counties have a long and colorful history as a premium grape-growing region within the state's famous North Coast wine country. A relaxed and friendly lifestyle is characteristic of our communities. Recreational opportunities abound for water skiing, swimming, fishing, boating, sailing, camping, hiking, tennis, and golf.

Check out the local visitor guides to find out more: https://www.visitmendocino.com/ & https://www.lakecounty.com/

To apply, visit https://www.schooljobs.com/careers/mendocinoedu/jobs/4701366/financial-aid-technician