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Administrative Specialist
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Position Number: 5376399
Location: Tempe, AZ
Position Type: Administrative Vice Presidents

Administrative Specialist
102475BR
Campus: Tempe

Close Date: 09-July-2024
Salary Range: $54,000 - $57,000 per year; DOE

Job Description
Under general supervision, performs complex administrative support duties of a responsible, sensitive and confidential nature requiring considerable independence of action in support of high-level executives of the Office of the Senior Vice President for ASU Educational Outreach and Student Services.

What's in it for you:
Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes: (Click here to explore options)

Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
Low-cost health, dental, vision, and life insurance benefits.
Retirement program designed to promote long-term savings and provide income upon retirement.
Paid time for volunteer and professional development.
10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.
Wellness program for preventative health education and screenings.
Disability and leave program for income protection.
Employee assistance for free and confidential behavioral health services.
ASU Discounts to sports/events along with discounts with ASU partnerships.

Currently hiring for the following shift: Monday - Friday 8:00am - 5:00pm
Currently hiring for the following shift: Monday - Friday 8:00am - 5:00pm

Department Name
Educ Outreach & Stdt Svcs

Essential Duties

Manages or assists in the management of multiple executives calendars.
Works closely with other university offices in coordinating the executives involvement in university events.
Coordinates and arranges for executives travel; processes travel reimbursements.
Compiles, prepares, and maintains background material related to meetings, events and travel; coordinates and tracks follow-up as needed.
Independently composes correspondence on a variety of subjects requiring judgment, originality, and knowledge of issues involved.
Professionally handles multiple priorities with accuracy, efficiency, confidentiality and outstanding customer service skills. Serves as contact for and liaison with the community, various stakeholders, students, faculty and staff, as well as all internal administrative offices.
Oversee and coordinate events for Senior Vice Presidents office, including arranging equipment and catering; sending invitations and managing RSVPs.
Maintains files; completes requests, records, submits and tracks all purchase requests, utilizing university and departmental processes.
Accurately compiles and prepares confidential data for reports, correspondence and presentations.
Provides word processing, and processing of correspondence and e-mail.
May assist the department with such support functions as conference room scheduling, classroom scheduling and preparation for meetings.
Answers phones, greets visitors, and directs questions to appropriate offices for resolution.
Schedules and may attend meetings and conferences.
Collaborates with other support staff in Senior Vice Presidents office, engaging in strong teamwork to support the office and its executives.
May provide back-up to other support staff in the Senior Vice Presidents office.
May provide general office support along with other administrative support staff, such as receiving and screening telephone calls and visitors, unlocking and locking main suite doors and other opening and closing duties, reviewing incoming mail.
Performs special assignments as requested by senior leadership or supervisor.

Required Minimum Qualifications
Bachelor's degree and five (5) years of executive-level administrative support experience; OR, Nine (9) years of executive-level administrative support experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualificiations

Demonstrated knowledge of University policies and procedures OR comparable knowledge and experience.
Experience in a wide variety of administrative functions including calendaring, scheduling, PowerPoint, and word processing.
Experience in dealing with a wide range of topics, including confidential and sensitive information.
Experience in having tact and diplomacy and in maintaining effective working relationships.
Evidence of effective communication skills.
Experience supporting high level executive positions.
Experience in quickly changing priorities which may include and/or are subject to resolutions of conflicts.

Working Environment

Professionally represent department/program
Sit or stand for prolonged periods of time
Work collaboratively across various departments within the University as well as with diverse populations and groups
Use computers effectively - including inputting, reviewing and retrieving information, extended periods of viewing screen and using mouse and keyboard
Use critical thinking to make decisions and/or analyze data
Communicate effectively
Walk throughout campus for meetings or events, regardless of the weather
Work collaboratively to achieve objectives
Ability to lift 25 lbs.

Department Statement:
Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, new student experiences for students and families, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, Student Rights and Responsibilities, University Housing, Health Services, Counseling Services, Student Accessibility and Inclusive Learning Services, the Unions and Centers, TRIO programs, Sun Devil Fitness & Wellness, Student Government, Student Media, Career and Professional Development Services, Access ASU and others.

ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASUs Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

How to Apply

To view the full description and to apply, please click this link: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25620&siteid=5494&PageType=JobDetails&jobid=4965600