Job Details

Safety Program Manager (Administrator I)
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Position Number: 1621234
Location: Rohnert Park, CA
Position Type: Occupational and Environmental Safety

Safety Program Manager (Administrator I)
Sonoma State University

Job ID: 104917
Location: Sonoma State University (Rohnert Park, CA)
Full/Part Time: Full-Time
Regular/Temporary: Regular

Department Name
Environmental Health & Safety

Salary and Benefits
Starting salary placement depends on qualifications, experience and salary budget, and will not exceed $6,500 a month.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.

A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources.

Application Deadline
This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on October 3. Please refer to the Application Process section of this posting for additional details.

Conditions of Employment
This position is a member of the Management Personnel Plan and serves at the pleasure of the President.

Responsibilities
Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.

Reporting to the Director of Environmental Health and Safety, and working collaboratively with departmental safety coordinators, workers compensation and Facility Operations Planning and Construction, the Safety Program Manager is responsible for managing a comprehensive campus-wide Health and Safety program contributing to the general goal of a safe and healthy environment for employees, students and the greater University community. This goal is accomplished through the development, implementation and maintenance of policies, programs and procedures that address both occupational safety and general safety of the campus environment. Within this context, the incumbent is primarily responsible for the implementation of identified EH&S areas including managing all Cal-OSHA safety programs, including, but not limited to, industrial hygiene monitoring.

This position requires the incumbent to carry out work with considerable use of sound judgment, and frequently works with departments to resolve complex problems. Work is reviewed to ensure it is meeting the broad technical objectives for compliance with agency policies and regulations, and meeting the Campus Community's needs. In addition, the incumbent is expected to independently render technical decisions or effectively recommend decisions to controversial issues that impact policy, public relations or budgetary considerations.

Major duties of the position include, but are not limited to, the following in support of Environmental Health & Safety:
-Review, interpret, and apply policies and procedures related to EH&S, including state and federal laws;
- Manage software systems associated with the administration of the EH&S program including RSS and CSULearn;
- Monitor revenue and expenses of the PPE program to ensure that budget allocations/projections are met;
- Prepare reports, analysis, and plans associated with EH&S program;
- Maintain records associated with EH&S learning management software and PPE programs;
- Work cooperatively with University departments in the development of good EH&S producers and best practices;
- Assist the Director of Environmental, Health and Safety in the management and planning for the program;
- Manage employees working in clerical and administrative support for EH&S, including hiring, scheduling, training, providing work direction, initiating corrective action and discipline, and preparing performance evaluations as appropriate; provide support to the Hazardous Materials and Environmental Compliance Manager, as needed, in the administration of the program;
- Assist the Director in researching, recommending, and implementing improvements to the EH&S program, in areas including policy, service delivery, and PPE;
- Serve as a backup for the Hazardous Materials and Environmental Compliance Manager and perform essential functions in his/her absence;
- Actively identify and assess safety hazards and risks, and in this context analyze relevant laws, regulations and other requirements; writing and implementing effective Health and Safety programs that address hazards and all relevant regulatory compliance issues;
- Develop and administer health and safety training;
- Establish and implement a safety training database system (learning management system) to meet University needs for multimedia training presentation formats, position-specific safety training requirements, record keeping and reports;
- Communicate effectively with all levels of the university community outside agencies, and other pertinent to health and safety issues;
- Interpret, analyze and implement relevant provisions of Federal, State, Local and Chancellor's Offices laws, codes, rules, regulations and orders;
- Advise and educate campus community regarding policies and programs developed to address Health and Safety Issues;
- Develop compliance strategies to address regulatory mandate;
- Recommend infrastructure, technological, or other improvements to efficiently comply with these mandates;
- Compile statistical information on accidents, injuries and losses. Analyze trends and consult with Director to determine priorities. Develop strategy to optimally address University needs;
- Conduct accident investigations and internal assessments to evaluate University compliance with Health and Safety programs, and work collaboratively with the University community to make improvements;
- Update and maintain Cal-OSHA safety programs including, but not limited to, Hazard Communication, Respiratory Protection, Confined Space, Control of Hazardous Energy/LOTO, Personal Protective Equipment, Blood borne Pathogens, and Industrial Vehicle/Fork Truck Safety;
- Oversee industrial hygiene monitoring;
- Relating to the Asbestos and Lead Program, survey, inspect, price disposal costs, track and document locations known to having existing materials and arrange for waste collection and removal;
- Work collaboratively with external contracts including, but not limited to, other CSU health and safety, risk, and emergency managers, regulatory and enforcement agencies, CSU Chancellors Office, and University community.

Performs other secondary duties as assigned.

Duties will primarily take place in an office setting however additional duties may be performed in various locations on the Sonoma State University campus, including working both indoors and outdoors to support inspections and participate in university activities and events. The incumbent must be able to navigate campus by means of cart driving, walking, and climbing ladders and perform work that may include duties in inclement weather including cold, hot, wet or dry environments and, at times, in dark areas that required flashlights and utilize safety equipment such as respirators, Tyveks, fall protection or similar equipment. The incumbent is expected to work off ladders and in utility vaults that are confined spaces and require navigating around machinery with tight spacing. Outside work may involving the use of personal protective clothing, gloves, negative air purifying respirators and other equipment. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. Your specific start time is determined by your Appropriate Administrator. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. The position may require occasional travel, by automobile and airplane, and overnight stay to travel to training and meetings off campus. The incumbent must be able to work some night and weekend hours with overnight stays.

Qualifications
This position requires a minimum of three years of experience in environmental health and safety, regulatory administration, project management, and/or other related field. Two years of progressively responsible and applicable project or department management and/or supervisory experience preferred. Bachelor's degree in a related field, or equivalent combination of education and experience to provide the required knowledge, skills and abilities to perform the duties of the position. Masters and/or certifications as CSP or CIH preferred. Excellent organization, written and oral communication skills required. Must have knowledge of occupational safety regulation, law, principles and practices and a broad understanding of a successful health and safety program. Must be able to develop risk based strategies and prioritize effectively within resource constraints. Proficient use of Microsoft Office programs, Web applications and database management required. If not currently certified, the incumbent is required to attend, and be certified as, a hazardous waste operations and emergency response worker per 29 Code of Federal Regulations 1910.120. (40 hour training).

In addition, this positon requires the following:
The incumbent must demonstrate integrity and sound judgment in performing duties; possess the ability to supervise the work of staff and recommend appropriate personnel actions; be able to apply strong problem solving and conflict resolution skills and train and evaluate performance, taking corrective action as needed; deal with stressful situations while maintaining composure; and contribute to a collaborative environment utilizing exemplary communication and problem solving skills as necessary. Must have strong organizational skills and the ability to manage multiple projects and competing priorities simultaneously, adjusting quickly to changes needed on a daily basis. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations. Must be capable of meeting with various internal and external constituents, inspecting activities, equipment and facilities on- and off- campus as necessary. Must be available 24/7 to respond to a crisis or incident requiring notification/investigation or participation in campus Emergency Operations Center.

Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations. Must also possess the ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties. Must also possess the ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties.

The duties of this position may include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate may be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

The incumbent must successfully complete a pre-placement exam and must possess a California Driver's License valid for the operation of any vehicle or equipment required to maintain and operate.

Qualification Note
Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire.

Application Process
Click the "Apply Now" to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100).

Qualified candidates must submit the following to be considered:
1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters)
2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process.

Other Information
Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

About Sonoma State University
Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.

Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.

Sonoma State University's Jeanne Clery Act Annual Security Report is available at http://www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at http://www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html.

Contact Information
Sonoma State University
Human Resources
Main (707) 664-3100
Fax (707) 664-3196
1801 East Cotati Avenue
Rohnert Park, CA 94928
hr@sonoma.edu