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Budget Administrator
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Position Number: 5787610
Location: Syracuse, NY
Position Type: Business and Financial Management

Budget Administrator

Job #: 041459
Location Syracuse, NY
Pay Range: $21.39 - $26.44 Per Hour
Hours: Standard University business hours

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
The Budget Administrator will handle a wide variety of administrative tasks such as departmental supplies purchasing, assist in all aspects of business operations including payroll and HR forms, and perform daily, weekly, monthly accounting functions including completing various reconciliations. Support the Director of Budget, Administration and Business Analytics. This position is the primary support person for the Director of Budget, Administration and Business Analytics. The Budget Administrator provides highly skilled administrative support for the daily operation of the Dean's Office. They must be able to work well under stress and be able to handle multiple tasks despite interruptions.

This position requires strong organizational skills, mature judgement and the proven ability to handle confidential and sensitive issues. Responsible for analysis of data and troubleshooting effectively when needed; create reports, design and conduct analytical research including preparing interpretive analyses and presenting findings in narrative and graphic forms. This role also handles the duties of the Dean's office Information Coordinator, processing FAST and other IT requests as needed. Must frequently use independent judgment and planning to relieve the Budget Director of many of their routine administrative matters.

Qualifications:

Job Specific Qualifications:

Responsibilities:

Credit Card, epro; other internal ordering and forms completion for administrative members of Dean's Office. Understanding and interpretation of chartstrings and workflow essential.
Prepare and review travel vouchers according to SU acceptable travel policies.
Prepare and review employee expense vouchers' Determine appropriate format and process requisitions, purchases, disbursements, interdepartmental orders, etc. according to proper protocol.
Assist with budget preparation through developing departmental and account level analyses of purchases and payment activity.
Develop journal entries as needed during review and reconciliation processes.
Create and file electronic documentation of budget office activity as needed.
Weekly and semi-monthly for ECS HR/Payroll related entries, including PARs, RAPs, time sheet adjustments and approvals.
Input (PERs) and maintain HR appointments for Dean's Office faculty and staff.
Collaborate where necessary, with Slutzker Center regarding international hiring guidelines.
Approval of semi-monthly exception and weekly time entries.
All Dean's accounts; other accounting activities such as journal entries, Account Reconciliations, and develop and prepare ad hoc reports as needed, using Data Insights, for estimating results and long-range planning in the College of ECS.
Assist Director with interpreting results and updating Hyperion budget worksheets as required by the Office of Budget and Planning.
Assist with Dean's Office JPMC reconciliations (online credit card system) to ensure timely and accurate completion.
Audit reconciliations for correct chart strings. Responsible for preparation of reconciliation for procurement cards for certain members of Dean's staff.
Manage sponsored research awards activity for Associate Dean for Research.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University's 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:
Priority Consideration:

To apply, visit https://www.sujobopps.com/postings/107597

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.